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Taking minutes is one mode of documentation that health centers can use to demonstrate compliance with various state and federal requirements, including HRSA. It is important to ensure that health centers are aware of their state’s non-profit law requirements for official meeting minutes. While HRSA does not mandate HOW meeting minutes should be completed, or what type of format they should take, the following should be taking into consideration:
While there is no single “standard” template to document meeting minutes, it’s important that attendance, whether quorum was achieved, and action of the meeting agenda items are captured. Not only do meeting minutes serve a historical purpose, minutes can serve a legal purpose, documenting a committee or Board of Director’s actions based on the approved bylaws. For more information on best practices for meeting minutes, please review the following webinar: Compliatric Webinar Series: Strategies for Effective FQHC Board-Committee Meeting Minutes