HRSA › Compliatric

Compliatric allows you to maintain organizational compliance and retain the appropriate documents and policies to meet HRSA’s Program Requirements in one area. The software ensures that you have the right tools in place to monitor compliance in order to prevent, detect and correct issues.

HRSA/BPHC OPERATIONAL SITE VISIT (OSV) COMPLIANCE

Stay in compliance with HRSA’s 93 Program Requirement (PR) elements throughout the year
Conduct internal monitoring and auditing by performing periodic audits
Manage and assign Program Requirements to staff to develop policies and supporting documents to meet HRSA Standards
Conduct mock-site audits periodically to ensure compliance using the Compliatric Platform
Provide feedback to staff members assigned to certain Program Requirements

PATIENT SAFETY AND RISK MANAGEMENT COMPLIANCE

Mitigate or reduce risk by developing risk assessments for Health Center divisions (e.g. claims management, credentialing of providers, finance/billing, patient satisfaction, legal and contracts, etc.)
Document current activities and the impact/likelihood of any threats or vulnerabilities throughout the organization
Periodically review risk analysis/policies and procedures related to risk management and patient safety
Document and analyze complaints and near missed reported by Health Center staff, patients and vendors
Run trend analysis reports of events and near misses
Improve patient safety and minimize organizational losses

POLICIES AND PROCEDURES TRACKER

Develop, edit and review Health Center policies and procedures
Keep all policies and procedures in one area
Delegate responsibilities to key staff responsible for developing, reviewing and finalizing Health Center policies
Assign policies to key management staff or CEO for review and approval
Assign policies to Board Members for review, approval and signature
Develop monthly, quarterly or annual reminders to update policies and procedures

CONTRACTS, MOAS, MOUS, REFERRALS ARRANGEMENTS AND VENDORS TRACKING

Maintain all MOAs/MOUs, Contracts and Referral Arrangements in one area
Ensure compliance by reviewing Form 5A, Columns II and III – and update existing MOAs/MOUs or develop new agreements based on services provided
Manage all contracts with external vendors
Maintain all employees and physician contracts in one area

INCIDENT REPORTING

Report an incident immediately using the software
Assign incidents to supervisor/manager
Review and respond to incident
Develop key action steps/plan to resolve incident
Maintain a log of all incidents in one area to improve quality
Respond appropriately to incidents within the set timeframe
Ensure that reported incidents are resolved appropriately
Periodic reminders sent to assigned staff when incidents have not been completed within assigned timeframe

CREDENTIALING

Maintain all providers’ credentialing and privileging documents in one area
Assign tasks to providers missing certain documents within their files
Stay up to date and receive reminders of providers credentialing and privileging renewal
Share provider credentialing and privileging files with Board Members for review and approval within Compliatric

BOARD COMMUNICATION AND EDUCATION

Develop Individual Board Committees and assign tasks to Board Members
Allows for open lines of communication among Board members/Board committees
Maintain all Board meeting minutes and documents in one area
Request signatures of minutes from Board Chair, Board Secretary and Board Committee Chairs
Review Board documents electronically prior to meetings or during meetings
Provide training and education to Board Members on roles, responsibilities, Health Center practices and standards (through educational materials and videos)
Maintain Board training manual and new member orientation process in one area

STAFF EDUCATION AND TRAINING

HIPAA Privacy and Security Training
Medicare Part C & D, Fraud Waste and Abuse
Blood Borne Pathogens
Sexual Harassment
On-Boarding
Develop training for staff